Submissions

Author Guidelines

Dear Author(s)

Below you will find idea journal Author Guidelines updated June 2020. 

1. The article that is submitted must not have been published or in process of being reviewed by another publisher including online self-publishing.

2. Authors are to ensure that any images used in their submission have copyright clearance. Please upload evidence with final revised manuscript including a permissions sheet found HERE. You may wish to request permissions using THIS proforma letter template; adjust to suit yur request.

3. In order to uphold the double blind peer review process, manuscripts submitted for peer review should not contain any reference that could identify you as author such as your name, the name of your work, your affiliation, ect. This includes image credits and online content.  If you are submitting an online video, please contact the chief editor.

4. All manuscript submissions (initial and final) must be submitted using the template found HERE. Using this template from the start makes the process of production streamline. Authors submitting visual essays should use the template for any text and Notes in the article and then submit mock-up PDF image pages.

5. Text. As the template indicates, the text should contain, in this order: Title of article, author(s), affiliation (if any), ORCID number(s), up to 5 keywords, Abstract (no more than 300 words), Article Text, Notes, Acknowledgements and Biography for each author (no more than 100 words each). DO NOT include Acknowledgement and Biography sections in review submission. 

6. The idea journal uses a variation of the Chicago Notes and Bibliography style, in which the Notes and Bibliography are merged as one list of Notes at the end of the text. The list of Notes cites each source reference in the text (including creative works) fully for the first time the source is listed. Page numbers are to be included. Urls are to be included when ever possible for each source. The journal also follows Oxford English (UK English) and therefore uses single quote marks, rather than double quote marks for quotes, and journal article titles. The exception to this rule would be with a quote within a quote.

Use the Word function to automatically locate or format reference endnotes.

7. Embed a low res thumbnail in the word doc submission. Write a caption that tells the reader about the image in relation to the text and add image credit. Submit the high res images seperately. (See Images below.) In the text, signal a reader to refer to a figure with (Figure 1) located after the full stop of the sentence. Signal to the production editor where you would like the figure located by inserting "(Fig x inserted here)".

8. Use macrons, italics and special letters were needed according to source and Chicago style, Oxford English and grammar except when quoting from a non-Oxford English source.

9. Indent quotes longer than 40 words by 15mm both sides, seperate paragraphs by a space and no indentation of first line and no quotation marks.

10. Use one space after full stop, not two.

11. All types of articles except for the Visual Essay should target 5,000 - 7,000 words all inclusive of Notes, Captions, Acknowledgements. Visual essays tend to be much shorter.

12. Images: Images are to be uploaded as 300 dpi .jpg or PDF files named as Fig 1.jpg or Fig 1.pdf. Each image should be no more than A4. There are no limits on the overall dimensions otherwise. Keep images under 3MB especially for the review stage. For final manuscript we can explore larger file size if needed. If an image is to be included in colour, submit it as such, the same for B&W. Charts, tables, and diagrams or any image that has text or lines in it should be submitted as a EPS file in order to hold the resolution and sharpness.

13. Please refer to the Wikimedia Commons file that outlines copyright issue and caption requirements for images used from open source and creative commons.

14. Prior to inclusion of any material over which you do not hold copyright, you must obtain written permission from the copyright owner, prior to final manuscript submission. This includes text, data, tables, illustrations, photographs, drawing, audio clips, video clips, film stills, and screenshots.

15. Please note that copyright permissions are also due with final manuscript. Unfortunately we will be unable to proceed with the publication process if these are not in place by this time.

16. Multimedia: Videos, sound files or other multimedia content are able to be accommodated by the idea journal website. The files should be clearly named and their locations should be identified in the text document. For the sake of archival integrity, it is preferred that multimedia files be hosted on the website and to do so, each file must be under 1 GB large. The editor will work with authors to ensure quality and accessibility.

17. Visual Essays: these type of articles vary greatly in form and contend. Authors submitting a visual essay will work with chief editor and graphic designer to realise production.

HOW TO SUBMIT A MANUSCRIPT

Enter the idea journal website: https://idea-edu.com/journal/index.php/home.

Login to your profile using the password you set up to submit the EOI. Contact the Chief Editor Julieanna Preston (j.preston@massey.ac.nz) if you experience issues or have forgotten your password and username.

Run through the data specific to that submission making sure to open the tab "+MORE DETAILS" where you will need to enter your Orcid number and other essential data. The Orcid number (orcid.org) will enable your article to be found by citation software and libraries, a significant factor for research academics and the journal's goal to reach Q1 or 2 status.

Upload all the elements to your submission indicating in the pull down tab what element it is.

Name your files like this: submission number_surname_text. For example: 123_peterson_text.docx, and 123_peterson_fig 1.jpg. The portal system will automatically remove your surname from the file name when it goes to reviewers.

You should receive a automated notice from the journal website confirming your submission has been received. Your submission will be allocated an article #.

The process from this point on typically follows as:

- Reviewers assigned.

-Review reports returned and read by editor(s), a decision made to decline, resubmit with major revisions or accept with minor revisions. Author notified often with an offer to discuss appropriate revision approach.

-Revised manuscript submitted using same article #, reviewed by editor(s) or sent out for a thir review. Comments sent back to author for further revision, or if satisfactory, sent to copyeditor.

-Copy editor makes edits and raises questions using track changes. Ediotr sends to author. 

-Author makes final revisions, submits newly revised manuscript to portal (using same article #), and if all in order, article proceeds to production editor.

-Production editor prepares proofs, editors sends to author for approval or small edits, author returns as signed off.

-Article is ready for publication.

Please be aware that idea journal, as of May 2020, is now published as an E-Pub by AADR and available for the first year on Apple Books. After the first year is up, the articles will be uploaded to the idea journal website for open access. An E-Pub means that the journal can be read on a wide range of devices and also contain multimedia content. The articles listed on the idea journal website will be PDF format and have live links to enable multimedia and access to online content.